We encourage you to register in advance and as early as possible in order to benefit from lower registration fees as well as cheaper travel options.

Before registering, please check the descriptions below on what each Pass includes. Also note that some social events are not included in the Passes, and have an additional registration fee.

Go to the registration form

 

 

Early-bird fee

Full fee

Late-bird fee

REGISTRATION FEES

Until May 31

Until July 15

Until September 7*

Congress Pass

450 €

500 €

550 €

Meeting Pass

280 €

330 €

380 €

Student Pass

270 €

320 €

370 €

Helsinki Pass

130 €

150 €

170 €

Side-event: Women of the Arctic (Helsinki)

130 €

150 €

170 €

*NOTE: Some options or events may no long be available for registrations after August 12.

 

Congress Pass

  • Full science and meeting program in Oulu and Helsinki (Mon-Fri)

  • Social event at Maikkula Mansion (Tue)

  • Congress Dinner at Oulu City Theatre (Tue)

  • Welcoming Reception in Helsinki (Thu)

  • Reception at Helsinki City Hall (Fri)

  • Lunches and coffees marked in the program

  • Congress bus transfers in Oulu

Student Pass*

  • Full science and meeting program in Oulu and Helsinki (Mon-Fri)

  • Social event at Maikkula Mansion (Tue)

  • Welcoming Reception in Helsinki (Thu)

  • Reception at Helsinki City Hall (Fri)

  • Lunches and coffees marked in the program

  • Congress bus transfers in Oulu

* Bachelor, Master and PhD students: please send a proof of full-time student status (ID card or letter from your institution or program director) to the conference office by email: congress@uarctic.org

Meeting Pass

  • Meeting sessions and Opening plenary in Oulu (Mon-Tue) 

  • Social event at Maikkula Mansion (Tue)

  • Congress Dinner at Oulu City Theatre (Tue)

  • Lunches and coffees marked in the program

  • Congress bus transfers in Oulu

Helsinki Pass

  • An option for those participants who will attend the Congress only in Helsinki (Thu-Fri)

  • Welcoming Reception in Helsinki (Thu)

  • Full science program in Helsinki (Fri)

  • Reception at Helsinki City Hall (Fri)

  • Lunch and coffees marked in the program

Side event: Women of the Arctic

  • An option for those who will attend only the side event "Women of the Arctic" in Helsinki (Thu-Fri)

  • Welcoming Reception in Helsinki (Thu)

  • Women of the Arctic program (incl. Congress Closing Panel) (Fri)

  • Reception at Helsinki City Hall (Fri)

  • Lunch and coffees marked in the program

Accompanying persons

  • Basic registration fee 35 €

  • Must register together with a Congress participant. Advance registration is required for all events that an accompanying person wishes to attend

  • Accompanying persons do not have a separate program, but are welcome to participate in predetermined Congress events (additional fees may apply)

  • Visit Accompanying Persons page for more details

Payments

The registration fees include VAT 0%. Please note that all payments must be made in advance and in euros (€).

Payments are done in the online registration form. Payment options are:

  • Online credit card payment (Visa, EuroCard, MasterCard, AMEX)

  • Online bank transfer (Finnish banks only)

  • Invoice: Invoice will be sent to you separately by the Congress office. Please remember to specify a possible separate invoicing address on the registration form. Invoicing fee 10 € will be added to all invoices.

Cancellation Policy

Cancellations must be made by e-mail to congress@uarctic.org. If you do not attend and do not cancel your participation, you will be charged the full fee.

For cancellations received by August 12, 2018, the paid registration fee will be refunded. No refunds will be made for cancellations made after this date. Please note that a processing fee of 50 € will be deducted from all refunds. Refunds will be issued approximately 3-5 weeks after the Congress ends.